Work permits that never lapse unnoticed
An employer with a large international workforce, whose right-to-work evidence expired on many different dates.
The situation
An employer with a large international workforce. Its right to employ part of that workforce depends on permits that expire on many different dates, each needing renewal before it lapses.
Expiry dates were tracked in a spreadsheet updated by hand. A lapse was discovered during an inspection rather than before it, and renewal chasing started too late to be comfortable.
The rule Ceertia applies
Every employee record must hold a right-to-work permit valid for the whole current employment period.
How it runs
The case arrives from whoever sends it, with the right-to-work permits, identity proof, visa records, employment contracts, renewal applications and compliance registers. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case that checks each employee record for a right-to-work permit covering the whole current employment period. Approaching expiries are flagged with margin to renew, and the compliance register is a by-product of the checks rather than a separate task.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Expiry dates were tracked in a spreadsheet updated by hand.
- A lapse was discovered during an inspection, not before it.
- Renewal chasing started too late to be comfortable.
- Every permit is checked for validity against the employment period continuously.
- Approaching expiries are surfaced with enough time to renew.
- The compliance register is a by-product of the checks, not a separate task.
Your team keeps the decision, on sourced evidence, with a full audit log.
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