Day one with a complete onboarding, every time
A people operations team onboarding across several countries, where each hire required a different set of papers and none arrived together.
The situation
A people operations team onboarding across several countries. Each hire requires a different set of papers depending on where they sit, and none of those papers ever arrive together.
HR chased missing items by email, one hire at a time. Country-specific requirements lived in the heads of local coordinators, and a missing signature sometimes surfaced during the first payroll run.
The rule Ceertia applies
The identity on the contract must match the identity proof and the payroll form before the start date.
How it runs
The case arrives from whoever sends it, with the identity proof, right-to-work permits, diplomas, signed contracts, policy acknowledgements and payroll details. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. One versioned use case per country, declaring what that jurisdiction requires and the consistency checks across it. Identity on the contract is reconciled against the identity proof and the payroll form before the start date.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- HR chased missing items by email, one hire at a time.
- Country-specific requirements lived in the heads of local coordinators.
- A missing signature surfaced during the first payroll run.
- Each hire has a checklist that runs itself as items arrive.
- Country rules live in their own versioned use case, not in someone’s memory.
- The candidate is asked once, for exactly what is missing.
Your team keeps the decision, on sourced evidence, with a full audit log.
An employer with a large international workforce, whose right-to-work evidence expired on many different dates.
Read the case HRContractor vetting held to the same standard as hiringAn organization engaging external contractors through agencies, where vetting evidence was inconsistent and rarely re-checked.
Read the case