Contractor vetting held to the same standard as hiring
An organization engaging external contractors through agencies, where vetting evidence was inconsistent and rarely re-checked.
The situation
An organization that engages external contractors through agencies. The agency supplies the worker and the paperwork, which meant vetting quality varied by whichever agency was involved.
Insurance and certification validity was assumed rather than verified, and nobody could produce vetting evidence for a contractor already working on site. Standards differed between agencies with no way to see the difference.
The rule Ceertia applies
The contractor’s insurance certificate must be valid for the whole engagement period.
How it runs
The case arrives from whoever sends it, with the agency contracts, contractor identity, insurance certificates, professional certifications, background checks and site access approvals. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. Use cases cover the engagement types. Each declares what an agency must supply and checks that the insurance certificate covers the whole engagement period, not just the day it was issued.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Vetting depended on whichever agency supplied the contractor.
- Insurance and certification validity was assumed, not verified.
- Nobody could produce vetting evidence for a contractor already on site.
- Every engagement runs the same checks, whatever the agency.
- Insurance and certification validity is verified against the engagement date.
- Vetting evidence is stored per contractor, retrievable on request.
Your team keeps the decision, on sourced evidence, with a full audit log.
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