Stopping the payment before the wrong bank account is used
A finance shared-services center paying supplier invoices against purchase orders, after an attempted invoice-redirection fraud.
The situation
A finance shared-services center paying supplier invoices for a group of operating companies. Three-way matching of invoice, purchase order and delivery note was done by eye, at volume, under month-end pressure.
An attempted invoice-redirection fraud made the weakness explicit: a changed bank account on a familiar letterhead looked exactly like a legitimate update, and nothing compared it to the supplier master record. Duplicate invoices were found during reconciliation, after payment.
The rule Ceertia applies
The bank account on the invoice must match the one held in the supplier master record; any difference holds the payment for human review.
How it runs
The case arrives from whoever sends it, with the supplier invoices, purchase orders, delivery notes, supplier master data, bank detail changes and contracts. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case for supplier payments that reconciles invoice, purchase order and delivery note, and checks the bank account on the invoice against the supplier master record. A difference does not fail the invoice, it holds it for a person to look at, with both values cited.
Your team keeps the decision, on sourced evidence, with a full audit log. A held payment waits for a person to review it.
What changes in the work
- Three-way matching was done by eye, at volume, under month-end pressure.
- A changed bank account on a familiar letterhead looked exactly like a legitimate update.
- Duplicate invoices were found during reconciliation, after payment.
- Amount, quantity and bank details are matched across invoice, order and delivery note.
- A bank detail that differs from the supplier master record holds the payment.
- Duplicates are caught at intake, not at reconciliation.
Your team keeps the decision, on sourced evidence, with a full audit log.
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