A KYC refresh campaign that finishes on time
A financial institution required to refresh know-your-customer records across its corporate book, with evidence expiring on many different dates.
The situation
A financial institution with a corporate client book and a regulatory duty to keep know-your-customer records current. The evidence behind those records expires on its own schedules, on many different dates across the book.
Expiry tracking lived in a spreadsheet that was always slightly out of date. Each refresh meant re-reading a pack to find which field had changed, and when a regulator asked why a client had passed, the answer was assembled from memory.
The rule Ceertia applies
Every officer named in the beneficial ownership declaration must appear in the business registry extract for the same company.
How it runs
The case arrives from whoever sends it, with the company registration, beneficial ownership, officer identity proof, proof of address, tax certificates and sanctions screening. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case per client type, checking presence, validity and consistency across the pack in one pass, with company identity and officers cross-checked against official business registries.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Expiry dates lived in a spreadsheet that was always slightly out of date.
- Each refresh meant re-reading papers to find which field had changed.
- A regulator asking why a client passed got an answer built from memory.
- Every pack is checked for presence, validity and consistency at once.
- Company identity and officers are cross-checked against official registries.
- Each verdict is stored with its source excerpt, so the record defends itself.
Your team keeps the decision, on sourced evidence, with a full audit log.
A consumer lender whose analysts spent the start of every application confirming that the paperwork agreed with itself.
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