One equipment reference, checked across every report and certificate
A certification body running multi-site campaigns where the report, the certificate and the datasheet had to describe the same equipment, and sometimes did not.
The situation
A certification body running multi-site campaigns for industrial clients. A single campaign covers a very large number of sites, and each site produces a report, a certificate and an equipment datasheet that must all describe the same equipment.
Matching the equipment reference across report, certificate and datasheet was a manual, repetitive read at a scale nobody could sustain. A transcription error in a report propagated into the certificate, and the error surfaced when a client queried it, long after.
The rule Ceertia applies
The equipment reference must be identical between the inspection report and the certificate.
How it runs
The case arrives from whoever sends it, with the site reports, certificates, equipment datasheets, photos, measurement records and client declarations. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case per campaign type, comparing the equipment reference, quantities and characteristics across report, certificate and datasheet. Any divergence is flagged with every source cited, so the correction is made once, at the right place.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Matching the equipment reference across report, certificate and datasheet was a manual, repetitive read.
- A transcription error in a report propagated into the certificate.
- Errors surfaced when a client queried a certificate, long after.
- The equipment reference is compared across report, certificate and datasheet automatically.
- Any divergence is flagged with every source cited.
- Certificates are issued on a case that has already been reconciled.
Your team keeps the decision, on sourced evidence, with a full audit log.
An inspection body issuing certificates across several schemes, where an inspector’s accreditation had once expired mid-campaign without anyone noticing.
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