No certificate issued on a lapsed accreditation
An inspection body issuing certificates across several schemes, where an inspector’s accreditation had once expired mid-campaign without anyone noticing.
The situation
An inspection body issuing certificates across several schemes, using a pool of accredited inspectors. Its authority to certify rests entirely on those accreditations being valid at the moment each inspection was carried out.
Accreditation was verified when an inspector was assigned, then trusted. One accreditation expired mid-campaign without anyone noticing, and every certificate issued in that period became questionable. Reconstructing which inspections were affected took a long time.
The rule Ceertia applies
The inspector’s accreditation must be valid on the inspection date, not on the certificate issue date.
How it runs
The case arrives from whoever sends it, with the inspection reports, certificates, accreditation records, test records, calibration certificates and inspector assignments. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case per scheme that reads the inspection date from the report and checks the inspector’s accreditation validity against that date specifically. A lapse is flagged before the certificate is issued, rather than surfacing in an audit afterwards.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Accreditation validity was checked at assignment, not at the moment of inspection.
- A lapse discovered later put every certificate from that period in doubt.
- Reconstructing which inspections were affected was slow.
- Validity is checked against the inspection date on every single case.
- A lapsed accreditation is flagged before the certificate is issued.
- The audit log shows, per certificate, which accreditation backed it.
Your team keeps the decision, on sourced evidence, with a full audit log.
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