A grant program absorbs the deadline wave
A regional grant program receiving most of its applications in the final days before a statutory deadline.
The situation
A regional grant program with a statutory submission window. Applications trickle in for a while and then arrive all at once: most of the volume lands just before the deadline.
Case officers triaged by hand, and completeness checking consumed the whole peak. An application arriving on the last day was assessed long after one arriving first, and refusals for incompleteness generated appeals the program then had to defend.
The rule Ceertia applies
Every application must include the tax certificate the program requires, valid at the submission date.
How it runs
The case arrives from whoever sends it, with the application form, eligibility evidence, quotes, tax certificates, bank details and project description. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. One use case per aid scheme, declaring what is required and the eligibility questions to answer. Applications are checked as they land, so the applicant is told exactly what is missing in time to supply it, and each refusal cites the missing item and the rule that required it.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Case officers triaged by hand, and completeness checks consumed the whole peak.
- Applications arriving on the last day were assessed long after those arriving first.
- Refusals for incompleteness generated appeals the program had to defend.
- Every application is checked on arrival, whatever the hour it lands.
- Applicants are told what is missing while the window is still open.
- Each refusal cites what was missing and the rule that required it.
Your team keeps the decision, on sourced evidence, with a full audit log.
A subsidy authority that suspected some projects were being claimed under more than one program, but reviewed each application in isolation.
Read the case GrantsCompletion reports that match the funded projectA public body releasing the final installment of a grant on the strength of a completion report, and finding, sometimes, that the work described was not the work funded.
Read the case