Every implanted device traceable to a valid certificate
A hospital procurement and compliance function required to prove, per device, that the paperwork was complete and current at the time of use.
The situation
A hospital procurement and compliance function responsible for implantable devices. It must be able to show, per device, that the paperwork was complete and current at the moment the device was used.
Device paperwork lived in several places: with the supplier, on the ward, and in the pharmacy. Proving compliance for a single implant meant assembling several registers, and an expired conformity declaration was invisible until an inspection found it.
The rule Ceertia applies
Every device record must hold a conformity declaration valid on the date the device was used.
How it runs
The case arrives from whoever sends it, with the device certificates, conformity declarations, sterilization records, supplier records, lot and batch records and implant registry entries. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case for devices that checks the presence of everything required and the validity of the conformity declaration against the date of use. A missing or expired item is flagged before the device is released from stock.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Device paperwork lived with the supplier, the ward and the pharmacy separately.
- Proving compliance for a single implant meant assembling several registers.
- An expired conformity declaration was invisible until an inspection.
- Each device is checked for completeness and certificate validity at the date of use.
- A missing or expired item is flagged before the device is released.
- Compliance evidence is stored per device.
Your team keeps the decision, on sourced evidence, with a full audit log.
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