Bids assessed on merit, once compliance is settled
A public procurement office where every tender opened with a long administrative compliance check before technical evaluation could begin.
The situation
A public procurement office. Every tender opens with an administrative compliance stage that must be applied identically to every bidder before technical merit can be considered at all.
Administrative compliance was checked by committee, item by item, consuming time before evaluation could start. A bidder excluded on a technicality challenged the exclusion, and the committee could not always show its reasoning.
The rule Ceertia applies
Every bid must include tax and social security clearances valid at the submission deadline.
How it runs
The case arrives from whoever sends it, with the bid submissions, company registration, tax clearances, social security certificates, insurance certificates and technical references. Anything missing is flagged on receipt.
Each rule returns a verdict with its evidence: what Ceertia saw, where, and why it concluded. Every verdict is stored with its rule version, source excerpt and timestamp. A use case per tender type, declaring the administrative requirements and checking each one for presence and validity at the submission deadline. Exclusions cite what was missing or expired and the rule requiring it.
Your team keeps the decision, on sourced evidence, with a full audit log.
What changes in the work
- Administrative compliance was checked by committee, item by item.
- A bidder excluded on a technicality challenged the exclusion.
- Technical evaluation started late and ran under time pressure.
- Administrative compliance is established on receipt, identically for every bidder.
- Exclusions cite what was missing or expired and the rule requiring it.
- The committee’s time goes to technical merit.
Your team keeps the decision, on sourced evidence, with a full audit log.
A municipal planning department where the legal response period began on receipt, whether or not the application was complete.
Read the case GovernmentBenefit decisions that survive an appealA social benefits agency whose refusals were regularly appealed, and whose cases could not always show what had been checked.
Read the case